What's New

VERSION 4.4.1:

Functionality	Description
Calculated Fields	Now you can copy a rule’s resulting value into another field of same type (Category, Date, Decimal, Boolean and Memo). See Calculated Fields for more information.

VERSION 4.4:

Functionality	Description
New Token for Email Templates	Email Address is now available as a token in the Insert Token drop-down list while creating an email template. See Email Templates for more information.
Ad-hoc Filters for Assessors and Reviewers	You can now create ad-hoc filters to filter specific records from a list of numerous records for assessors and reviewer in the Scope tab. For your convenience, three filters exist out-of-the-box: Assigned Objects, Unassigned Objects, and Unassigned Action Plan Reviewer. See Scope Tab - Object Based Assessment for more information.
Adding Tasks under Projects or Findings	You can now add a task under a project or a finding, if the project is locked. See Tasks for more information.
A New Column to Identify the Parent of a Child Object	A new column named Assignment Parent Object (Dual Matrix) is available in searches, so users can identify the parent of a linked child object.
AME Updates for My Assessments	If survey status is "In progress" for any user and the survey is "closed" (either by changing the status to closed or closed date of survey is passed), then a new assessment status named "Not Completed" is displayed for the assessment in My Assessment and the Dashboard. Upon upgrading, this change is reflected on existing surveys that meet this condition.
AME Updates for Page Based Assessment	Now in My Assessments, a user can view responses of all objects through a single link, after submitting the page based survey. Show response page will display your responses in an object wise view (multiple pages for each object will be displayed on a single page). The new Next/Previous buttons are added to navigate objects back and forth. A new Go To Object button is added on the show response page, to allow a user to jump to a specific object instantly.
Search and Analysis Updates	Roles having permissions to a particular search folder will now be sorted alphabetically in the Available Roles column when a user right clicks a folder and select the Security option. The @Today filter has been incorporated within beta searches, entity hierarchy, and project hierarchy, allowing you to filter the search results on the basis of current date. You will now see a Data Truncate notification message in Search and Analysis window, if the number of search results on a page equals or exceeds the maximum number of records to be displayed. In the Security option of Search and Analysis folders, you will receive a notification when you attempt to move the last present role from Selected Roles to Available Roles, which indicates that at least one role is present in Selected Roles at all times. You can now sort your searches by using "Sort By" option in the context menu of folder. Sorting criteria include; Date Created, Date Modified and Name fields in Ascending and Descending order. Now Checklist - Summary Comment(Memo), Checklist Response - Comment(Memo), Checklist Response - Answer, and Checklist Response - Question fields are available in RCM Core Search. Now in Search and Analysis, you can customize the look of the interface by adding, removing or modifying Font Color, Background Color and Icon. See Utilize the Search Interface for more information.
Adding New Fields in Warning Message of Concurrent Editing for Business Records	Added the ability to control what user’s personal information is displayed in the warning message (Name, Title, Phone 1, Phone 2, Email). Also, added new fields to provide more contexts to the user receiving the message (Last Modified Date, Last Modified By, Checked Out At. See Concurrent Editing of Business Records and the Technical Administration Guide Governance Portal Application Configuration Settings for more information.
New Attribute Forms for Audit RCM Sub-Objects	New attribute forms for Project RCM Objectives, Risks and Controls allow for creating linkages among the project RCM sub objects and Syncing them back to the Register. Project RCM sub objects’ linkages will be displayed in the Project Core Search. By default, the new forms will have the same field configurations as in the associated Project RCM. See Evaluate a Project RCM for more information.
Classifications	Now you can link roles to category values for the Project Finding Status. Existing fields that allow for role security are: Project Status Project Workpaper Status Project Test Status RCM Test Status See Link Category Values to Roles for more information.
Help	A new Portal Training link is available from the Help menu, which allows access to our new Governance Portal training videos.
Email Notifications	Now you can configure notification history to display under the Notification Detail page from the Application Settings. Previously, it was only configured via the web.config file. The new setting is labeled ‘Enable Notification Detail’ and is located in the Application Settings > Email Notifications tab.
Project Execution – Project Findings Update	You can now add a task under a project or a finding, even if the project is locked. See Tasks for more information. You can now delete the Finding Team Member assigned by clicking the new Remove User icon. See Create A Finding for more information.
RCM Content Utility Update	Now you can track RCM Content Utility changes through upload processing logs and processed files, which can also be downloaded and reused. See RCM Content Utility for more information.
RCM Template Library Update	Now you can see the description as tool tip of RCM sub objects in Hierarchical view of RCM templates. The new setting is labeled ‘Display Setting for Search and Analysis' and is located in the Application Settings > General tab. See Technical Administration Guide Governance Portal Application Configuration Settings for more information.

VERSION 4.3.2:

Functionality

Description

Custom Extensions

You can now execute a custom extension in a separate thread. This feature is turned off, by default.
You can define the interval for which you wish to execute a custom extension in a separate thread.
You can now execute the customs extensions of same type and event at once. This feature is turned off, by default.
You can define the time in hours after which the system will attempt to retry the event handling, in case of circumstances such as SMTP server time-out, Out of memory exceptions and so forth.
You can define the event batch size that the system will consider while handling events in batches.

This section shows the new features available in v4.3 of the Governance Portal.

VERSION 4.3:

Functionality	Description
Assessment Hierarchy	Assessment hierarchy has now been introduced within the Assessment Management Engine. You can now operate within the Assessment Management Engine via a tree interface that allows you to manage your assessment framework from a single holistic view. You will not be able to access the Assessment Hierarchy and changes associated to it out-of-the-box, if you are upgrading to v4.3 of the Governance Portal from an older version. See Assessment Hierarchy for information on enabling the Assessment Hierarchy features. New clients, however, will receive all features out-of-the-box. The existing Assessment List has been made legacy with the introduction of Assessment Hierarchy. Again, you will still see your Assessment Management Engine navigating to the Assessment List, if you are upgrading to v4.3 from an older version. See the associated help file topic to learn more about having the Assessment Hierarchy on your ribbon. You can search and apply filters within the assessment hierarchy tree via the Default Assessment Hierarchy view definition. The assessments will be housed within assessment folders in the assessment hierarchy tree. There will be two sub-folders i.e. Ad-hoc Assessments and Templates with each folder. You can now create assessments based on an assessment template. Assessment templates will be housed in the Templates folder. Any assessment created using an assessment template will be listed under that template. The assessment created from an assessment template will have its questions, scope, and invitations. You can also create assessments which are not based upon an assessment template. Such assessments will be housed within the Ad-hoc Assessments folder. New permissions have been introduced with Assessment Hierarchy to perform various operations within Assessment Hierarchy. You can also assign users or user groups to a particular role via the Role Assignment screen for folders or assessments. Please note that users with the Administrator role are assigned the new permissions by default. Users with the Assessment Manager role should be assigned these permissions manually, for both new and upgrading clients. You can now filter your assessment list on the basis of folders in which assessments are housed. In addition, moving forward from v4.3, the Folder column has been removed from the Assessment List. You can select the desired folder from the Folder drop-down list to view the assessments in that folder. See Assessment Hierarchy for more information.
Project Hierarchy	The Project Hierarchy has been introduced with v4.3 of the Governance Portal, allowing you to operate your projects via a tree interface that allows you to manage your project framework from a single holistic view. You will not be able to access the Project Hierarchy and changes associated to it out-of-the-box, if you are upgrading to v4.3 of the Governance Portal from an older version. See Project Hierarchy for information on enabling the Project Hierarchy features. New clients, however, will receive all features out-of-the-box. The existing project list encompassing the Current, Pending, and Complete project lists has been made legacy with the introduction of Project Hierarchy. Again, you will still see your Current, Pending, and Complete project lists instead of a tree structure, if you are upgrading to v4.3 from an older version. See Project Hierarchy to learn more about having the Current, Pending, and Complete ribbon icons to navigate to project hierarchy. New clients, however, will be able to see their Current, Pending, and Complete projects in a tree structure out-of-the-box. The Default Project Hierarchy view definition has been added to both View Definitions and Search & Analysis window, allowing you to filter on a plethora of Project Hierarchy fields. You can apply filters within the Project Hierarchy, which allow you to streamline project information in the project hierarchy tree. You can add a new filter or edit an existing filter via the Filters drop-down list. You will get three default filters i.e. Pending, Current, and Complete with the Project Hierarchy, which filters your project as per their statuses. Please note that existing Governance Portal clients will get the default filters automatically in the Filters drop-down menu when they enable Project Hierarchy feature. You can create and manage searches for folders within Project Hierarchy: You can execute a search, edit the search criteria for a specific search, or add a search to your favorites. Searches for a folder can be shared with multiple folders within the Project Hierarchy. In such cases, the search will yield results for respective shared folders. Please note that a search can be shared or deleted only from its parent folder, and not from the folders where it has been shared with. You can also unlink a search either from the Manage Search window of folders where it has been shared with or via its parent folder. Furthermore, a search can also be made as default for a folder where it has been shared with. A search will automatically be made as default for its parent folder. You can move projects from one folder to another within Project Hierarchy. Please note that the project that you wish to move should have the Project Edit Attribute permission so as to have the Move Project option in its context menu. Also, the folder where you wish to move the project should have the Add Object permission. You can select the Move Project option for a folder to move multiple projects to that folder at once. Four folder permissions i.e. View Object, Edit Object, Add Object, Delete Object have been implemented in the Governance Portal with the introduction of Project Hierarchy. You can assign users or user groups to a particular role via the Role Assignment screen at entity level. Any user needs to have the aforementioned permissions on a project or project folder to perform various operations. See Project Hierarchy for more information.
Assessment Management Engine - Deployment Tab	The validation on the Date Opened for Responses field in the Deployment tab of survey setup has now been removed. See The Deployment Tab for more information.
Assessment Management Engine - Alterations in AME Error messages	Error message texts have been reworded to make them more informative to the user. Error number within parenthesis have been removed from the error messages. The warning icon will now not be displayed in any error within AME.
Assessment Management Engine - Changes in Anonymous Assessments Implementation	You can now have an Anonymous assessment to be responded either by only scoped in assessors via invitation email or by any user. In addition, you can now limit the number of times an assessor can respond to an Anonymous assessment. The Anonymous assessment link will be removed from the user’s My Assessment list if the specified limit is met. See Responses Tab - Standard Assessment for more information.
Assessment Management Engine - Accessing Action Plans	Action plans generated via Standard assessments can now be accessed via Action Items list and Searches, in addition to the My Assessments list. See Action Plans for more information. Action plans generated via assessments will now be displayed in RCM core search results for the AME. Please note that you need to include the Assessment Action Plan Name field in the search so as to view the action plans generated via assessments in the RCM core search results. See Action Plans for more information
Assessment Management Engine - Searches	The User Status column has been added to the search results for Object-based assessments. The User Status column will display the status of an assessment for a particular user. In addition, the Assignment Object Status column has been added to the search results for an Object-based assessment to check the progress of individual objects in an object-based assessment. See Assessment Management Engine for more information.
Assessment Management Engine - Searching Archived Legacy (TSA) Assessment Data	The IsArchived column has been added to the Search and Analysis, allowing you to fetch both archived and live legacy assessment data in search results. The IsArchived column will have the checkbox selected for the archived record in search results, if the IsArchived is added as a column to the Selected Columns list. However, if IsArchived is added as a filter and is set to True, the search results will fetch only the archived legacy assessment data. See Searching on Archived Legacy (TSA) Assessment Data for more information.
Assessment Management Engine - New Application Setting	For dual object matrix-based assessments: The "Selective" option in the Assessment Scope Data drop-down list in the Application Settings window allows you to pick standalone child objects that you wish to add to the scope of a dual object matrix-based assessment, irrespective of whether a filter is applied to the assessment search. The "All" option in the Assessment Scope Data drop-down list in the Application Settings window lets you select all child objects to be added to the scope when you select the parent object. Note that this option works only when you have NO filters in your assessment search. See Scope Objects to Assessor Groups for more information.
Assessment Management Engine - Scope Screen Wait Message	You will now see a wait message if the scoping process takes more than 10 seconds. Furthermore, you will be able to perform other tasks on the assessment while the system scopes users or objects in an assessment.
Calculated Fields Enhancements	You can now trigger an event when there is a change in role membership across Entity, Object, and Enterprise level for users and user groups, irrespective of single and multi-membership roles. For user groups, a single event will be triggered and the notification will be sent to all users linked with the relevant role. See Calculated Fields for more information.
Enhancements pertaining Dependent Controls.	The Dependent Controls module has been added to the Objectives Attributes tab. You can, however, control the visibility of the Dependent Controls module on the Objectives Attributes page on the Page window. The Object Type column has been added to the Dependent Control Link tab in the RCM Content Utility, so as to select the object type as Risk or Objective. Furthermore, the Risk Name column has been renamed to Risk/Objective name. You will now see the Dependent Controls folder under Objectives in Entity Hierarchy. In addition, the Dependent Objective folder has been added under the Control folder. You can also link an Objective to a Dependent Control. See Entity Hierarchy for more information.
Incident Management	You can now have the Add Incident and Impact page as a portal link on the ribbon. Adding an Incident via the ribbon icon will direct you to the attributes of the newly created incident. Five incident evaluation modules have been added to the Incident Attributes page, which allows you to configure various incidents in your organization as per roles. See Manage Incidents for more information.
Uploading Incidents via the RCM Content Utility	You can now upload incidents via the RCM Content Utility to a category which do not have a category value. After you upload incidents to a category which do not have a category value, the category value is generated and is updated in the system. See RCM Content Utility for more information.
New RCM Fields for Action Items	New RCM fields (Decimal, Cat, Memo etc.) have been added to the General and Review c-Forms for the Action Items. See Action Plans for more information.
Performance Improvements	Improved performance while responding to Matrix or Dual Object Matrix based assessments. Improved performance while processing an assessment. The token generation will now depend upon number of actual tokens in the assessment, thereby optimizing the performance of Assessment Management Engine significantly. Performance for Calculated Fields has been improved.
Selecting Fields in Notification Email	You can now select the fields to be displayed in a notification email in the Notification Fields pane of the Email Subsection screen in the Notification Templates window. See Notification Templates for more information.
Warnings for Concurrent Editing of Business Records	Warning message icon will now be displayed on attribute forms and list forms of a business record for any user, if the business record or its respective object is already being edited by another user. You can hover the mouse cursor over the warning message icon to read the message. The administrator will be able to define if the warning message will be displayed on attribute forms or list forms on concurrent editing of a business record in Application Settings. In addition, the administrator will also be able to define if the personal information of a user already editing a business record will be visible to other users accessing the same business record. See Concurrent Editing of Business Records for more information.
Mass Update RCM Sub Objects within Core RCM and Project RCM	Mass update functionality has been incorporated in all RCM list forms within Project and Core RCM. The Update button has been added on list forms to mass update the list of RCM sub-objects within the Project and Core RCM. See Mass Update RCM Sub Objects and Mass Update Project RCM Sub-objects
Ability to Add Findings to Project RCM List Forms in Edit Mode	You can now add findings to an RCM list form in the Project RCM while a record within the RCM list form or the entire RCM list form is in edit or update mode. See Evaluate a Project RCM for more information.
New Fields in Project Review Forms	Existing project schedule fields have been added to the project review forms. See Review a Project for more information.
Scoping Entities to Multiple Projects	You can now scope entities to multiple projects by selecting the Project Scope checkbox in the Project Upload Utility. Please note that this functionality will depend upon settings made by the Administrator in the Project Settings window. See Project Upload Utility and Project Settings for more information.
Project Findings Enhancements	A stakeholder can now access the finding of a confidential project, if the stakeholder is assigned to the finding as the Finding Management Owner. See Project Findings for more information.
Addition of Date Fields in Project Findings	Date fields have been added to the Project Findings page. See Project Findings for more information.
RCM Content Utility	You can now link incidents and impacts to action plans via the RCM Content Utility. See RCM Content Utility for more information.
Addition of Quick Links on Documentation Page	Quick Links have been added on the Documentation page, so as to access attachments in quick and efficient fashion. See Entity Documentation for more information.
Project Scheduler Updates	Team Members can now allocate time to each user per project in Advanced Hour Assignment window in Project Scheduler for both User View and Project View. Team Members can now allocate the time to projects by selecting the Hour Assignment checkbox in the Project Upload Utility. Six new fields i.e. Allocated Hours, Scheduled Hours, User Full Name, Allocated vs Actual Variance, Allocated vs Scheduled Variance, and Scheduled vs Actual Variance will be displayed in Project Core Searches, encompassing Variance fields, which will calculate variance based on allocated hours, scheduled hours, and actual hours. See Scheduling and Project Upload Utility for more information.
Assigning Project Specific Roles	You can now assign the Team Member role and other project specific roles to any user for a project via the Project Upload Utility in the Mass Role Assignment window. The Project Membership search has been added to the Role Membership Searches window to assign the Team Member role or other project specific roles to a single user or multiple users for a given project. See Manage Roles for more information.
Filtering Project Scheduler via Project Folders	You can now filter the Project Scheduler on the basis of a project hierarchy folder. You can also add a project to a specific project hierarchy folder via the Project Scheduler. Please note that you must have relevant project hierarchy folder permissions to add projects to a folder. See Add a Project from the Project Scheduler for more information.
Independent RCM c-Forms	The changes made to the c-Form of an RCM now do not reflect on the c-Forms of other RCMs, which are being accessed simultaneously in different browser tabs or windows, upon refreshing. See Manage RCMs in the Entity Hierarchy for more information.
Security - RCM	You will now require the Dependent Control - View Object permission to view the dependent controls on the RCM Attributes page and RCM list forms for Objectives and Risks.
Security - Entity Hierarchy	Visual indicators pertaining to permissions have been implemented within the Entity Hierarchy. The objects that do not have View permissions will be displayed as a "grayed-out" object in the Entity Hierarchy. In addition, an object fetched via a filter, which do not have view permissions (in case of a linkage), will be displayed as italicized in the Entity Hierarchy tree. The Processes with no view permissions will be displayed as "grayed-out" under an Organizational Unit.
The @me Filter Enhancements	The @me search filter will now return multiple users and user groups involved in a search criteria instead of returning a single user. See Manage Filters in the Entity Hierarchy for more information.
Crystal Report Runtime Upgrade	The Crystal Reports Runtime for Governance Portal has been upgraded to 2013 Service Pack 10. See the Technical Administration Guide for more information.
Visual Indicators while Editing Search Criteria	The names of fields in the Selected Columns list box in the Fields and Grouping tabs of the Search and Analysis window now turns bold when a user switches Object, Field Type, or both, from an existing filter criteria and after already moving fields to the Selected Columns list box. The fields falling under the updated Object, Field Type, or both in the Selected Columns list box, which were common to previous filter criteria, now turns bold to help you recognize already selected fields from a previous filter criteria.
Time and Expense UI Enhancements	The column headers while creating time sheets with multiple entries in the Time and Expense window have been frozen, so as to have an eye on the dates while creating the time report when scrolling the screen
Redesigned User Management Screen	The Users, User Group, and Role Management screens has been redesigned. You can now search for users, filter the users in both Edit and View mode, and edit user details in-line across the aforementioned areas of the Portal. See User Management for more information.
Introduction of Configuration Form Toolbar	The cForm toolbar has been introduced for each module in the Governance Portal. To have the cForm toolbar for your modules, the Administrator needs to have the following prerequisites: Set the Show Configuration Form Toolbar drop-down list under the General section of the Application Settings window to True to view the cForm toolbar. If this option is set to False, you will see the toolbar items as normal module links. Please note that the cForm toolbar is displayed out-of-the-box for all modules. You can have only portal links and quick links on the cForm toolbar. Set the Show Portal Link Icons drop-down list under the General section of the Application Settings window to True to view the portal links with their respective icons. If this icon is set to false, the portal links are displayed without icons in the cForm toolbar. The first item in the cForm toolbar should be a portal link. You will have the first item in the cForm as a portal link out-of-the-box. However, if you wish to customize your cForm toolbar later, please have any portal link as the first item on the cForm toolbar by having its Row Order as 1. See Governance Portal Application Configuration Settings for more information.
Other UI Enhancements	You can now opt to freeze up to first four columns for a particular search in the new search interface, so that you can keep an eye on the column headers while scrolling the screen. See Create a Search for more information. The user interface for Quick Links has been redesigned with self explanatory to-do messages. The Simplified Defined theme is now available for selection in the Select Theme drop-down list in the Contexts screen. You can now customize your Governance Portal with the Simplified Defined theme, in addition to already available themes; Classic Upgrade, Classic, Business, and Simplified. See Contexts for more information. The icon to access the configuration forms across various modules has been moved to the module tab row at the extreme right corner. You can rename the module tab buttons, re-order them and so forth.

This section shows the new features available in v4.2.2 of the Governance Portal.

VERSION 4.2.2:

Functionality	Description
Changes in Ribbon Management Screen	The "Restore Default Ribbon" button has been removed from the Ribbon Management screen so as to lessen the chances of ribbon being restored to default accidently. The option to restore ribbon to default has been moved to the Contexts Management screen. See Ribbon Management and Manage Contexts for more information.

VERSION 4.2.1:

Functionality	Description
Assessment Management Engine - Processing Status Tab	You can now view the processing details of an assessment in the Processing Status tab under the Setup tab of an assessment. You will see an error message if the processing fails. Please note that the Processing Status tab will appear only when you change the status of an assessment to Open. See Processing Status tab for more information.
Application Framework	You are required to install Microsoft .NET Framework 4.5/4.5.1 to get the Governance Portal v4.2.1 function properly. See Technical Administration Guide for more information.
UI Enhancements	General UI enhancements have been made to the Simplified theme to provide a fresh look and feel. In addition, general UI enhancements have also been made for other themes in the Governance Portal as well.

VERSION 4.2:


Functionality	Description
Support for IE 10	Moving forward from v4.2, Governance Portal will support IE 10. See the Governance Portal Technical Administration Guide for more information.
Assessment Management Engine - Project Satisfaction Survey	A new assessment type "Project" has been implemented in the Assessment Management Engine, allowing you to link the Project Satisfaction Survey to the project. The Project Satisfaction Survey can be sent to the project stakeholders for all types of Projects except Confidential projects. See Create a Project Assessment for more information.
Assessment Management Engine - Assessment Email Templates	Assessment Email Templates have been introduced in the Assessment Management Engine to work with assessment invitations in an integrated fashion. See Assessment Email Templates for more information.
Assessment Management Engine - Revamped Invitations Tab	The Invitation functionality in the Assessment Management Engine has been revamped. The invitation groups for assessors and reviewers along with groups for reopened and resubmitted assessments are now created automatically with every new assessment. Clients upgrading to v4.2 will now see their invitation groups as per the revamped workflow. See Invitations for more information.
Assessment Management Engine - Revamped Invitations Tab
Assessment Management Engine - Search Fields	The AME search fields have now been enabled in the RCM Core Search. You can now add the new AME search fields to your View Definitions without having to first enable then on the Core RCM cForm. See Assessment Management Engine for more information.
Assessment Management Engine - Field Rename Updates	The fields "Search Assessment Results" and "Default View Definition" have been renamed to "Search Historic Assessment Results" and "Historic Assessment View Definition" respectively, for the clients upgrading from TSA to v4.2. The change will be applicable in case the upgrading clients have deployed TSA assessments. These fields will not serve any purpose to the new clients and hence, have been hidden for such cases.
Linking Roles to Category Values	You can now link roles to category values for RCM Tests. The RCM Test Status category has been enabled to display role-based values. See Link Category Values to Roles for more information.
New Configurable Fields for Task Forms	New configurable fields i.e. Boolean, Category, Date, Decimal, and Memo have been added to the Task forms with an exception of Task Templates. See Tasks for more information.
Project Finding Observer	The Project Finding Observer feature has now been implemented on defined finding forms and related pages. Please note that there is a limitation in Offline Workbench where User Groups are supported. See Project Finding Observer for more information.
Project Archive	The concept of archiving a project has been made legacy going forward from v4.2. While scoping entities in a project, the RCM sub-objects and records will now be copied to the project. This will create a copy of core RCM data in Project RCM. The core RCM data and project RCM data will be independent of each other and changes made to objects in core RCM will not have any impact on objects in project RCM and vice versa, thereby eradicating the need of archiving the core RCM. Following the update, the Project Core Search will now refer to the copied Project RCM data instead of the core data. See Close and Archive a Project, Entity Hierarchy and Project Settings for more information.
Global Settings for Scoping and Syncing	With the concept of maintaining different copies of objects in Core RCM and Project RCM comes into picture with v4.2, you can now define the global settings for scoping entity into projects. The Project tab in the System context allows you to either copy all records of an RCM sub-object into the scope of a project or selectively copy them into the scope of a project. Clients who wish to manage the size of their databases should selectively copy the records at the time of scoping. Copying all records will occupy more storage on their databases. You can also define the global settings for syncing the fields in the Project RCM with the core RCM. The Project tab in the System context allows you to select the fields in the Project RCM that can sync with the Core RCM. See Project Settings for more information.
Selective Scoping	When the Selective scoping is chosen for an object, the folder and related items for that object will not be automatically checked when the entity is checked in the scoping screen, irrespective of whether the sub-items are expanded or not. However, all items will be checked if the user chooses the object's folder. See Project Settings for more information.
Syncing Core RCM with Project RCM	Though Core RCM and Project RCM will now work independently, you still can sync the changes made o records in the Project RCM with corresponding records in the Core RCM, depending upon the Project Settings. However, certain fields in the synced records will not be updated in Core RCM. See Sync Project RCM with Core RCM.
Sharing and Syncing Project Tests	You now have an option to either share or sync the project testing detail with the core RCM. You can also choose to share and sync the testing detail simultaneously. See Project Test Share Property for more information.
Enhancements in Global or Selective Evaluation Reset	The Project RCM objects will now be ignored while performing Global or Selective Evaluation Reset. The Global or Selective Evaluation Reset will update only the Core RCM objects and not the Project RCM objects. See Perform a Global Evaluation Reset for more information.
Enhancements in Category Value Reference Update	The Project RCM objects will now be ignored while performing Category Value Reference Update. When a user runs Category Value Reference Update, the RCM, Objectives, Controls, Risks, and Project Test Detail records that are copied under a project will not be updated. See Categories for more information.
Entity Hierarchy Modifications	The records in a Project scope will now be retained even if the corresponding objects in the Entity Hierarchy are deleted. The scoped objects will not be deleted simultaneously. The same applies for the core entity as well i.e. the copy of the entity in the project scope will be retained even if the core entity is deleted. Team Members can now copy additional RCM sub-objects into the project scope. Previously, the additional RCM sub-objects added to the Core RCM used to get linked (not copied) to the project scope automatically. The linkages for the additional RCM sub-objects will also be copied to the project scope. You now cannot delete the entity which has been linked to one or more project(s). You must first unlink the entity from associated project(s) in order to delete the entity. New functional improvements have been made to the Entity Hierarchy. The Scope button will now remain disabled when the All Entities filter is selected. Also, the All Entities filter will be disabled in the Scope mode and will be enabled once you exit the Scope mode. See Entity Hierarchy for more information.
Project cForm Changes	The Archive links have now been removed from the Project cForms.
Project RCM List Form Enhancements	Additional entity columns, viz. Entity Risk Name, Entity Control Name, Entity Test Name, and Entity Objective Name have now been implemented in the Project RCM list forms and saved searches. These columns contain hyperlinks that refer to the corresponding objects within the Core RCM and are visible on the Project RCM Evaluation list RCM forms by default. These columns will also appear in core searches and view definitions. In addition, the Entity Status field containing the hyperlink to the Core RCM has also been implemented in the Project RCM Evaluation form. See Evaluate a Project RCM for more information.
New Configurable Fields for Project Report Work Paper Forms	New configurable fields have been added to the Project Report work paper forms. See Complete a Project Report Work Paper for more information.
Project Scheduler Enhancements	You will not see a numeric value in a Project Scheduler block if no time has been allocated to a particular date. Previously, you would see "0" for the date where no time was allocated. Now, it would remain blank if no time has been allocated. See Scheduling for more information.
New View Options in Project Scheduler	The Project Scheduler now has two views: Project View and User View. The Project View shows you the list of projects. You can view the list of team members assigned to a specific project by expanding the project name. On the contrary, the User View shows you the list of team members. You can view the list of projects assigned to each team member by expanding the team member name. New filter options have been added to both views. See Scheduling for more information.
Security Updates	You can now update the passwords for multiple users at once after a Governance Portal update, while performing mass user update via the Excel spreadsheet. The mass password update will not reset any existing passwords. See User Management for more information.
User Interface Enhancements	The following UI enhancements have been made to v4.2 of the Governance Portal: Themes have now been introduced to the Governance Portal while creating contexts. The existing styles and skins are merged to form various pre-defined themes as follows: Simplified Theme: Simplified style + Simple skin Classic Upgrade Theme: Classic Upgrade style + Default skin Business Theme: Business style + Office 2007 Skin Classic Theme: Classic style + Windows 7 skin The clients who are upgrading to v4.2 of the Governance Portal will continue to see the existing style skinned with the corresponding theme. The new clients will see the Governance Portal in Classic Upgrade theme out-of-the-box. Note: The Simplified theme is the new addition that ships out-of-the-box with v4.2 of the Governance Portal. See Manage Contexts for more information. The Actions menu options, such as Save, Cancel, and Delete in the Time & Expense navigation bar have been placed at the root level of the navigation bar. The Actions menu now does not exist on the Time & Expense navigation bar. See Time and Expense Management for more information. The user interface of the Email Notification Templates window has been enhanced. See Notification Templates for more information. The user interface of the Records Removal screen has been enhanced. The items in the "Remove all risk matrices and checklists within the selected archive label and entities" row have been aligned vertically. See Purge Database for more information. The user interface of the Change History screen has been enhanced. The notes have been highlighted to distinguish them visually. See Manage Change History Tracking for more information. The Log out icon has been changed in the Governance Portal. Previously, a lock-close icon was used to notify the log out operation, which has been replaced with a lock-open icon. Clicking on lock-open icon now signs you out of the Governance Portal. See Navigation & Common Functionality for more information. The icons for the user view and project view in the Scheduler window have been redesigned. See Scheduling for more information.
Ribbon Management	You can now copy the ribbon for an existing context to a new context. See Manage Contexts for more information. You can also restore any existing ribbon to the Core Functions ribbon. The Core Functions ribbon is the default ribbon having the key functions and can be pulled to any existing or new context via Ribbon Management.
New Context - Audit	The Governance Portal v4.2 will ship with a new out-of-the-box context called Audit for new clients. This context allows you to access the core functionalities associated to projects. All functionalities associated with projects have been brought together under one roof, so that you do not have to configure them separately at various areas of the Governance Portal. See Contexts for more information.
Confidential Projects	For Confidential projects, any user that has been assigned the Team Member role will now have permissions pertaining only to the Team Member role. All previously held permissions by the user will be overwritten, no matter, the user is a Super Admin user and held the Enterprise permissions to perform project related operations. Note: While upgrading to v4.2 from an older version of the Governance Portal, you will loose the existing security setup for the Confidential projects, as the Enterprise/Entity/Object permissions will be ignored. After the upgrade, you will have to manually assign additional permissions held by the user previously, if the user has been assigned the Team Member role for Confidential projects. In addition, any user, including the Super User, holding the Team Member role will not be able to make a Confidential project as non confidential without having assigned the Edit permission manually.

VERSION 4.1.1.1:

Functionality

Description

Attachments Rename

The attachments can now be renamed. A new option called "Rename" has been added to the context menu of an attachment. See Rename Attachments for more information.

Permissions

The following new permissions types have been implemented on the Org/Proc object types:

Add Object
Delete Object
Edit Object
View Object

Upon upgrade to v4.1.1.1, the associated permission type linkage will be created for each role.

VERSION 4.1:

Functionality	Description
Change in Project Terminology	The project settings and fields have been renamed to the latest v4.1 terminology across the Governance Portal. The terms Audit, Auditor, and Auditee have now been replaced with Project, Team Member, and Stakeholder respectively, across the Governance Portal. Note: The change in terminology will only be visible to the new clients licensed to v4.1 and above of the Governance Portal. The clients licensed to v3.x will continue to see the existing terminology.
Change in Layout Terminology	The layout settings and functionalities have been renamed to the new terminology. Moving forward from v4.1, the terms Tabs, Modules, and Tabs & Module Groups are replaced with Pages, Forms, and Page Permissions, across the Governance Portal.
Project Upload Utility	You can now upload projects and scoping information using the Project Upload Utility. See Project Upload Utility for more information.
Assessment Management Engine - Action Item List Improvements	The Action Items list for assessments now shows the updated action item nodes for the Assessment Management Engine. See Action Items for more information.
Non-custom entities	You can now rename non-custom entities. See Configure Object Types for more information.
Assessment Management Engine – General Improvements	You can now add introductory pages or visual elements to a page or matrix-based assessment. See Manage Assessments from the Assessment List for more information.
Defining Default Context	Users can now define their default context from the Attributes page. See User Management for more information.
Icon Library	Administrators now have the ability to delete icons and images from the Icon Library. See Icon Library for more information.
Assessment Management Engine - Multiple Attachment Upload	You can now upload multiple attachments in the Assessment Management Engine. See Assessment Management Engine for more information.
Microsoft SharePoint Integration with Project Workbench	The Project Workbench is now integrated with Microsoft SharePoint. See Manage Attachments in Project Workbench for more information.
Project Scheduler Improvements	The Scheduler has been optimized with new features, such as improved navigation, addition of a folder drop-down list, and a toolbar filter. See Project Scheduler for more information.
Assessment Management Engine - Standard Assessments Improvements	You can now enable multiple levels of review by creating multiple assessor and reviewer groups in a Standard Assessment. See Scope Tab - Standard Assessments for more information.
Assessment Management Engine - Excel Import	You can now import assessment questions to an assessment from an Excel spreadsheet. See Assessment Management Engine for more information.
Shared Status and Review Comments in Project Findings	The Shared Status and Review Comments features have now been implemented for the Project Findings. See Project Findings for more information.
Assessment Management Engine - Action Item List Improvements	Pending assessments for Group Reviewers are now displayed under the Action Items menu. See Action Items for more information.
Assessment Management Engine - General Improvements	Assessment information, such as tokens in the Action Plan description and addition of new fields in the Action Items list has been added to the Action Plans form configuration. See Action Plans for more information.
Assessment Management Engine - General Improvements	You can now insert Tokens into text visual elements for object based assessments. See Add a Question - Object Based Assessments for more information.
Ribbon Enhancements	You can now filter the items in the Ribbon Management list from All, Default, Legacy, and Custom items. See Ribbon Management for more information
Assessment Dashboard	Standard Assessments marked as Anonymous now appear in the Assessment Dashboard. See Assessment Dashboard for more information.

Functionality	Description
Assessment Management Engine - Improved Assessment Setup	The Setup tab has been reorganized for efficiency and better performance. The Invitations and Questions sections has been moved from the Assessment List into a tab within the Setup section. See Manage Assessments from Assessment List for more information.
Assessment Management Engine - Enhanced Scoping Capabilities	The assessment scoping process has been enhanced to be more powerful and efficient. The new Scope tab (Page ) in the Setup screen allows you to enable multiple levels of review in an assessment by creating multiple assessor groups and reviewer groups, See Object Based Assessment Setup for more information.
Assessment Management Engine - Assessment Dashboard	The Assessment Dashboard allows you to drill down in an assessment and view detailed reports regarding assessment summary, assessor/review level summary, and assessor/review group summary. See Assessment Dashboard for more information
Time and Expense - New Improvements	A new feature has been incorporated on the Time and Expense setup screen which allows auditors to only view audits and activities they are assigned to. See Time and Expense Management for more information.
Search Interface - The Properties Tab	The Paginate List check box has been made selected by default when you click on the Properties tab of the search interface so as to limit the number of records in the search to 3000 per page. See Create a Search for more information.
Search Interface - Moving Searches	You can now move the searches by dragging and dropping them from one folder to another. You will also be able to change the folder location for any search from the search attributes. See View the Search Interface and Create a Search for more information.
Entity Hierarchy - Scoping An Audit	The @Me Parameter is now an option on search and entity hierarchy filters. See Utilize the Search Interface and Manage Filters in Entity Hierarchy.

Functionality	Description
Assessment Management Engine - Improved Assessment Setup	The Setup tab has been reorganized for efficiency and better performance. The Invitations and Questions sections has been moved from the Assessment List into a tab within the Setup section. See Manage Assessments from Assessment List for more information.
Assessment Management Engine - Enhanced Scoping Capabilities	The assessment scoping process has been enhanced to be more powerful and efficient. The new Scope tab in the Setup screen allows you to enable multiple levels of review in an assessment by creating multiple assessor groups and reviewer groups, See Object Based Assessment Setup for more information.
Assessment Management Engine - Assessment Dashboard	The Assessment Dashboard allows you to drill down in an assessment and view detailed reports regarding assessment summary, assessor/review level summary, and assessor/review group summary. See Assessment Dashboard for more information
Time and Expense - New Improvements	A new feature has been incorporated on the Time and Expense setup screen which allows auditors to only view audits and activities they are assigned to. See Time and Expense Management for more information.
Search Interface - The Properties Tab	The Paginate List check box has been made selected by default when you click on the Properties tab of the search interface so as to limit the number of records in the search to 3000 per page. See Create a Search for more information.
Search Interface - Moving Searches	You can now move the searches by dragging and dropping them from one folder to another. You will also be able to change the folder location for any search from the search attributes. See View the Search Interface and Create a Search for more information.
Entity Hierarchy - Scoping An Audit	The @Me Parameter is now an option on search and entity hierarchy filters. See Utilize the Search Interface and Manage Filters in Entity Hierarchy.

Functionality	Description
Quick Links	The Quick Links feature allows you to insert links to searches, reports and other bookmarks into the attributes of an object. Searches and reports added as Quick Links can be automatically filtered by the object where the link exists when accessed by the user. For more information, see Quick Links.
Attachment Improvements	You can now upload multiple files at once and copy and paste attachment bookmarks and folders. See Attachments for more information.
Search Interface - @Me Parameter	The @Me parameter allows you to filter by the name of the logged in user when the search is executed. See Utilize the Search Interface for more information.
View Definitions - Default Selection for Object Type	You can now choose a default object type in the view definition when creating a new search. See Create a View Definition for details.
Audit Upload Utility	The Audit Upload Utility allows you to upload audit tests, findings and findings linkages via spreadsheet upload. For more information, see Audit Upload Utility.
Audit Tests - Save As functionality	The "Save As" functionality has been added to audit tests, allowing you to make a copy of an existing test and save it with another name. See Audit Testing for details.
RCM Audit Tests - Copy to Entities	You now have the ability to copy RCM audit tests into other entities that are scoped to the audit, allowing you to establish a repeatable testing process across entities. See Copy an RCM Audit Test to Other Entities.
Audit Scope Filter/Sort	You can now filter scoped entities in an audit to streamline or isolate specific information. For more information, see Establish Audit Scope.
Assessment Management Engine - Dual Object Matrix Assessment Improvements	Dual matrix assessments now display a separate matrix for the parent object and linked object. For more information, see Add a Dual Object Matrix Based Evaluation Question.
Assessment Management Engine - Height Property for Matrix Assessments	The “height” property has been added to the text and memo fields in a matrix allowing a user to change the size of a comment or text box to enter large amount of text. See Add a Matrix Based Evaluation Question (page 47) or Add a Dual Object Matrix Based Evaluation Question for details.

Functionality	Description
Assessment Management Engine Updates	Many improvements have been made our new Assessment Management Engine, including single and dual object matrix evaluation assessments, confidential assessments, and scoping and administrative improvements that make the assessment setup process faster and easier. See Assessment Management Engine for more information.
Findings Upload Utility	You now have the ability to mass create, update, and delete information on audit findings and linkages. For more information, see Findings Upload Utility.
User Management Improvements	You can now upload multiple roles and user groups to users via excel spreadsheet. In addition, you can update information for multiple users at the same time using the Mass Update Users functionality.
RCM Content Utility - Custom Entities	The RCM Content Utility now allows upload of RCM content for custom entities.
Risk and Control Weighting	You can now enter a percentage of the effect a control has on mitigating a risk or (i.e. "weight") on the risk form. See Quantify Control Weight in a Risk for details.
Multiple Attachment Upload	Multiple attachments can now be uploaded at the same time. See Add an Attachment to an Object for details.
Change History for All Entities	Change history tracking is now available for all entities in the system.
Scoping of Tests into Audits	You can now scope tests from core RCM into an audit.
Scheduling Reports	You can now schedule reports on a periodic basis, create a PDF file or Microsoft Word document that can be viewed after the search has been executed and send a notification email with the report to specified users. For more information, see Schedule a Report.
Checklist Formatting	Improvements have been made to the formatting in an Audit Checklist. See Audit Checklists for more information.
Quick Reports now available in Incident and Impact forms	The Incident and Impact forms now have Quick Report links that direct you to custom reports for each form. For more information, see Incident and Impact Quick Reports
Entity Hierarchy Filter Improvements	Edit, delete and execute filters as a well as add them as a favorite by selecting the filter in the drop-down list and using the right-click menu.. For more information, see Manage Filters in the Entity Hierarchy Tree.
Display Dependent Controls in RCM	There is now a feature that allows you to view dependent controls in the RCM. See Create a Risk Control Matrix.
Action Item Column Headings	Action Item column headings are now frozen to be visible when scrolling through lists.
New Fields in Audit Core Search	The following fields have been added to the Audit Core Search:\ Assigned Auditor Assigned Auditee Attachment Uploader See Core Searches for more information.
New Features Out of BETA	The following new features have been removed from our BETA Program and are now fully supported in the Governance Portal: Assessment Management Engine Search Interface Entity Hierarchy Tree Note: The purpose of the BETA program is to collect customer feedback regarding the performance, quality, stability, and functionality of new features in the Portal. While Protiviti has every intention of incorporating the BETA features into our software in the long-term, there is a possibility that they may be modified or removed based on results of the beta testing. Contact RTS Customer Support for details.
Audit Workbench Supports Internet Explorer 9	The Audit Workbench now supports IE9. See Using the Audit Workbench for more information.
Complinet Regulatory Feeds Updates	The following updates have been made to our Complinet Regulatory feeds feature: Now will reattempt processing unprocessed records at a later time and notifies the system administrators of the failure and subsequent course of action. The system will now check for duplicates before an article is processed. Articles with the same series will now be reordered in a chronological order before being processed in the Governance Portal. Now tracks specified information in regards to each incident updated within an article in chronological order. You can now create a log of the Complinet files which are being processed and highlight exceptions if any have occurred. Is able to strip unaccepted XML characters from the feed.
MoFo Regulatory Feeds Updates	The following updates have been made to our MoFo Regulatory feeds feature: The MoFo Regulatory Update can now be processed from an FTP site. You can now automate the processing of MoFo XML feed into the Governance Portal. A new option allows you to map only on the Risk Section Number field and disregards the Objective Title field. RSS feeds can now be used to feed additional regulatory content in to the Governance Portal. Notifications are now sent when MoFo files are processed, with a link to the site URL. The system will now check for duplicates before an article is processed. The system can lookup existing incidents and/or action plans before creating new ones.

Functionality	Description
Entity Hierarchy Tree Improvements	You can now apply filters to streamline entity information in the entity hierarchy tree. In addition, UI changes have made the entity hierarchy tree more user-friendly. For more information, see Manage Filters in the Entity Hierarchy Tree.
Audit Scoping from the Entity Hierarchy Tree	You can now select objects from the entity hierarchy tree and add them to the scope of existing or new audits. See Scope an Audit from the Entity Hierarchy Tree for details.
New Search Interface	The new search interface offers a new look and feel with an abundance of features that makes searching faster, easier and more dynamic. See Utilize the New Search Interface for details.
Complinet Feed for Regulatory Compliance	Protiviti has partnered with Complinet to feed Financial Services related regulatory content into the Governance Portal and create action plans and incidents based on business or functional relevance. For more information, see Enabling Complinet Feeds for Regulatory Compliance in the Administrative Online Help.
Improvements in the MoFo Regulatory Compliance Feature	The MoFo Regulatory Feature now enables the system to create action plans or incidents as a result of the data matches. See Enabling MoFo XML Feeds for Regulatory Compliance in the Administrative Online Help.
View Definitions	View definitions enable administrators to create subsets of fields to simplify the process of selecting fields in searches and filters. In addition, administrators can assign roles so only certain users can utilize the view definitions when running searches and filters. See Manage View Definitions for details.
Application Configuration Settings	The Application Settings page now has a newly improved tabbed interface that allows you to access each section housing a number of configuration settings by simply clicking the relevant tab. For more information, see Governance Portal Application Settings.
Bookmarking and Cross-Referencing	Bookmarking and cross referncing enable you to link to other areas of the Governance Portal by inserting a bookmark link in the memo field of a form. You will now be able to access the referenced object by clicking on the link saved in the field. See Bookmarking and Cross Referencing for details.
New Assessment Management System	The completely redesigned Assessment Management system that provides an abundance of new options that make assessments more dynamic and simpler to use. For more information, see Assessment Management - BETA.
Module Tabs can now be renamed	In addition to displaying and undisplaying the Module Tabs, you can now rename the Module Tabs using the C-forms. For more information, see Module Tabs.
Audit Activity Ownership	You can now assign activity ownership directly from the activity form. For more information, see Edit Audit Activity Attributes.
SharePoint Improvements	Improvements have been made to the SharePoint feature that allows you to edit attachments directly without downloading to your hard drive, including the ability to edit documents in the native Microsoft Office application. For more Information, see Manage Attachments Using SharePoint.
Hierarchical Template Library	You now have the option to import objects from a library template using a hierarchical view. For more information, see Apply an RCM template to a single process.

Functionality	Description
Archive Improvements	You can now archive action plans, incidents, impacts, indicators, notes, attachments, and tasks in the Governance Portal. See Archiving for details.
Audit Scope Updates	There is a new easy-to-use interface for scoping audits. In addition, you can now scope custom entities to an audit. For more information, see Establish Audit Scope.
Entity Upload Utility	The Entity Upload Utility enables the administrator to mass create, update, delete, and link entity information in the Governance Portal, using Microsoft Excel. See Entity Upload Utility for details.
Attachment Sorting	This feature allows a user to quickly locate files without searching through the entire attachment list. See Sort Attachments for details.
Test Review Functionality	You now have the ability to review RCM and Audit Tests. For more information, see Perform a Review via the Object Form.
Core Searches	Audit Scheduling data is now included in the RCM Core Search. For more information, see Core Searches.
Task forms are now Configurable	All task forms are now configurable. For more information, see Configure a Form.
Confidential Audits and Incidents	Organization and Process forms now configurable The organization and process forms are now configurable. For more information, see Configure a Form. You now have the ability to mark audits and incidents as confidential. For more information, see Schedule a New Audit and/or Add an Incident.
Manage Attachments Using SharePoint (Beta)	Integrating SharePoint with the Governance Portal allows you edit Microsoft Word, Excel, and PowerPoint (2007 or above) attachments directly without downloading to your hard drive. For more Information, see Manage Attachments Using SharePoint. Note: This feature is currently in the Protiviti Governance Portal Beta Program. The purpose of this program is to collect customer feedback regarding the performance, quality, stability, and functionality of new features in the Portal. While Protiviti has every intention of incorporating this feature into our software in the long-term, there is a possibility that this feature may be modified or removed based on results of the beta testing. Contact RTS Customer Support for details.

Functionality	Description
Entity Hierarchy Tree (Beta)	This new interface that allows you to manage your entity framework from a single holistic view. From this view users can access, navigate and perform functions for all entities (organizations, processes, IT applications, projects/events,custom entities) in the Governance Portal, as well as manage the RCMs and various RCM objects within each entity. See Entity Hierarchy Tree for details. Note: This feature is currently in the Protiviti Governance Portal Beta Program. The purpose of this program is to collect customer feedback regarding the performance, quality, stability, and functionality of new features in the Portal. While Protiviti has every intention of incorporating this feature into our software in the long-term, there is a possibility that this feature may be modified or removed based on results of the beta testing. Contact RTS Customer Support for details.
Dodd-Frank XML Feeds and Updates for Regulatory Compliance	Protiviti has partnered with Morrison & Foerster to feed regulatory content related to the Dodd-Frank Act to Governance Portal users. For more information, see "Enabling Dodd-Frank XML Feed for Regulatory Compliance" in the Administrative Online Help.
Multilingual - Italian and Chinese	Italian and Chinese have now been added to the list of languages supported by the Governance Portal. For more information, see Using Multiple Languages in the Governance Portal.
Core Searches	Archived data is now included in the RCM Core Search. For more information, see Core Searches.
User Permission Admin Search	A new admin search allows you to see all user permissions by object and role. For more information, see Admin Searches.

Functionality	Description
Notifications/ Notification Templates	New functionality enables users to customize notifications to be sent according to a dates and field events (e.g. create, update, delete) as well as ad-hoc and system notifications. For more information, see Notification Management.
Organization and Process forms now configurable	The organization and process forms are now configurable. For more information, see Configure a Form.
Notification History	The Governance Portal now tracks the history of all sent notification emails for all objects that use notifications (action plans, findings, tasks, indicators, incidents and impacts).
Audit Workbench - Link Findings to Multiple Audits/RCMs	You can now link findings to multiple audits and RCMs in the Audit Workbench.
Core Searches - Notes	Notes are now included in the RCM Core Search. For more information, see Core Searches.

Functionality	Description
Audit Workbench - Time and Expense Management	The time and expense feature in the Audit Workbench enables auditors to track time and expenses across audits and activities and view detailed reports on time and expense data.
Audit Workbench - RCM Improvements	Users can now add controls and risks and link them to other objects in the Audit Workbench.
Audit Scheduler - User Profile Advanced Search	The advanced auditor search allows you to filter auditors by user profile skills, name, or available hours when assigning auditors in the Audit Scheduler.
Link Findings Across RCM Objects	User can now link findings to other RCM objects in the Internal Audit Portal.
Mass Update Tasks	The Mass Update Tasks list allows you to update tasks for other users in the system. For more information, see Mass Update Tasks.
Event Based Workflow	Workflow tasks can now be triggered from an event, such as the creation, updating, or deleting of an object in the system. For more information, see Event Driven Workflow.
Event Based Notifications for Incidents and Impacts	Incident and impact notifications can now be triggered from an event, such as the creation, updating, or deleting of an object in the system. For more information, see Event Based Notifications for Incidents and Impacts.
Link Action Plan to Key Risk Indicators (KRIs)	Action plans can now be linked to indicator measurements. For more information, see Action Plans.
Assessments List/Archiving	A new interface allows you to view, archive and perform basic assessment functions on deployed assessments from a single screen. For more information, see Manage Deployed Assessments.
Notification History	The Governance Portal now tracks the history of all sent notification emails related to an action plan, incident, or impact.
Copy Work Papers	Users can now copy work papers in the Internal Audit Portal

Functionality

Description

Role Based Views for Controls

You can now use role based views in control evaluations to display certain evaluation information to different users according to their assigned roles. For more information, see Role Based Views: Display Risk Evaluation Information by Role.

Action Plan Observer

The action plan observer functionality allows you to designate a third party "observer" to track the progress of action plans via notification emails, searches, reports, and the action item list.

Note: This feature is currently in the Protiviti Governance Portal Beta Program. For more information on using this feature or if you wish to participate in the Governance Portal Beta Program by providing feedback, please contact RTS Technical Support.

Attachment Improvements

Improvements have been made to our attachment functionality, including the ability to organize and sort attachments using folders and sub-folders. For more information, see Attachments.

Multilingual Assessments

Assessments can now be viewed in the language and culture settings of the user.

Note: Titles, menus, navigation, etc. will be translated according to the users' language and culture. The assessment content will be whatever was created by the user who created the assessment. All assessment management and administration functions must be done in the system's default language. For more information, see Multilingual Enabled Objects and Manage Assessment Content.

User Profiles

The user profiles allow auditors to track critical information such as job skills, competencies, languages, and training certifications. Audit managers can view the auditors' user profile to determine if their skill sets are applicable when assigning them to an audit. See User Profile Management for details.

Core Searches - Change HIstory

Change history now included in all Core Searches, which allow you to create custom, multi-dimensional queries of your data. See Core Searches for more information.

Action Plan Closing Notification

An email notification is now sent when an action plan is closed. See Action Plans for more information

MS Excel Report Generation for Searches

Improvements and updates have been made to the feature that allows users to create graphical charts and reports based off of the data generated by searches executed in the Governance Portal. The functionality now works in MS Excel 2007 and 2010, and users no longer have to modify their Internet Explorer options to utilize the feature.

Tech Maintenance Certifications

Version 3.9 is now certified for Internet Explorer 8, windows 7, and MS Office 2010.

Functionality	Description
Multilingual Capability	You can now view the Governance Portal in multiple languages. For more information, see Using Multiple Languages in the Governance Portal.
Audit Scheduler	You can now schedule audits in the Audit Workbench via the Audit Scheduler, where auditors and audit managers can view all audits by date from a calendar view. From the Audit scheduler, users can add audits, manage dates, establish plan hours, manage expenses, check auditor availability, assign auditors, and allocate plan hours to the auditors. See Schedule an Audit in the Audit Workbench for details.
Calculated Fields for RCMs	In addition to Action Plan, Risk, Objective and Control forms, project teams can now configure the RCM form to update a field based on a specific value of another field or fields. For more information, see Calculated Fields.
Password Management	The password management functionality provides added security by locking out a user account after 3 unsuccessful login attempts. For more information, see Password Management.

Functionality	Description
Audit Workbench - Synchronization and Conflict Resolution	New improvements have been made to the Synchronization and Conflict Resolution processes the Audit Workbench.
Configurable View-only Fields	In the Action Plan, Objective, Risk and Control forms, users can configure fields to be editable by permission type depending on a user-defined boolean (check box) field. The configured field is editable when the boolean field is true (checked), and view-only when the boolean is false (unchecked). For more information, see Configure Field Level Security.
Core Searches - Tasks and Attachments	Tasks and Attachments are now included in all Core Searches, which allow you to create custom, multi-dimensional queries of your data.. See Core Searches for more information.
New Assessment Type - Multiple Assessments	A new assessment type allows evaluation-type assessments (Control, Risk, Organization, etc.) to be deployed to the user so that each individual object (Control 1, Control 2, etc.) will be treated as an individual assessment, improving performance and on large scale assessments and providing the assessor with a simpler way to update each object.

Functionality	Description
Risk Evaluation Form - Role-Based Views	Role-based views allow you to display certain information to different users according to role in the Risk Evaluation tab of the Risk form.
Calculated Fields for Controls	In addition to Action Plan, Risk, and Objective forms, project teams can now configure the Control form to update a field based on a specific value of another field or fields. For more information, see Calculated Fields.
Mixed Mode Authentication	Mixed mode authentication allows administrators the option to choose whether they want to create a user manually by assigning a password or using the individuals' network ID. See User Management for more information.
Copy Findings	You can now make a copy of an existing finding. For more information, see Copy a Finding.

Functionality	Description
New Assessment Configuration Options	Action items associated with the action plan or test plan (e.g. resolution, review, and any associated tasks) may be removed from My Portal and the Action Items list for the user when assessment sign-off is complete. See System Wide Assessment Configuration.
Core Searches	Core searches replace all other searches in the Governance Portal by allowing you to create custom, multi-dimensional queries of your data. See Core Searches for more information.
Calculated Fields for Objectives	In addition to Action Plan and Risk forms, project teams can now configure the Objective form to update a field based on a specific value of another field or fields. For more information, see Calculated Fields.
Incidents and Impacts included in Action Items	You can now create tasks for Incidents and Impacts that will appear in the action items list.
Quick Reports now available in Objective and Risk forms	The Objective and Risk forms now have Quick Report links that direct you to custom reports for each form.
RCM Content Utility now includes incidents and impacts.	You can now upload, update and delete incident and impact information using the RCM Content Utility.

Version	Functionality	Description
3.4, Update 3	Annual Risk Assessment	We have introduced a new simplified way for organizations to complete the annual risk assessment which is conducted as part of the audit planning process. Now, links in your favorites folder will walk you through the assessment process and display your results in an easy to read heat map.
3.4	Download findings to Excel via Audit Workbench	Users can now download finding lists to Excel using the Audit Workbench.
3.2	Audit Workbench	The Audit workbench provides a new interface and allows users to work offline. See Using the Audit Workbench for details.
3.1	Indicator Measurement and Linkage Upload	Users now have the ability to upload Indicator Linkages and Measurements via the RCM Content Utility.
3.0	Calculated Fields	Project teams can now configure the Action Plan and Risk forms to update a field based on a specific value of another field or fields. For more information, see Calculated Fields.

Version	Functionality	Description
2.6	Internal Audit Portal/Assessor/ Reviewer Status Sharing	Allows for multiple levels of review for audit activities by allowing assessors and reviewers to share a common status field Each user has the ability to select a defined set of statuses based on role (e.g. First Reviewer, Second Reviewer, Final Signoff). For more information, see Review a Work Paper.
2.5	Excel Report Generation for Searches (BETA)	A new BETA functionality allows users to create graphical charts and reports based off of the data generated by searches executed in the Governance Portal.
	Internal Audit Portal Functional Improvements	Audit Schedule functionality now consolidated into the main Audit screen IAP Users can now add, link and edit evaluation and control data and add findings on the Audit RCM and Audit Testing Detail screens.
	Risk Control Matrix page	A Documentation link has been added to the page.
2.4	IA Staffing and Scheduling	The new IA Staffing and scheduling feature allows Audit Managers to assign work based on availability and allows audit managers to extend or compress the overall audit time line based on resource availability.

Version	Functionality	Description
2.3.1, Service Pack 1	Incident Management	The Incident Management module provides a simple, reliable method of tracking incidences and their impact on your business. Incident Management allows you to collect data over a period of time for compliance reporting purposes, determine the risk profile of the organization by evaluating past losses, perform scenario analysis by creating fictitious loss events for planning purposes, and compare actual losses with an estimated risk profile. Business users can manage mitigation steps, identify root cause, and assign accountability of the losses to appropriate organization and process units.
2.3.1	LDAP (Lightweight Directory Access Protocol Integration)	This feature integrates the Governance Portal with the company’s directory, allowing users to use their network User ID and password to login to the Governance Portal. It also provides administrators an easier way to manage users and improve security by ensuring invalid users are not active in the Governance Portal.
2.3	Updated User Interface	The Governance Portal has a new look and feel. In addition to the standard navigation tree previously available, we have introduced a My Favorites section and Action Items Dashboard to assist users in navigating the Governance Portal. In addition, many of the text based hyperlinks have been replaced with user friendly icons and buttons.
	My Favorites	Create your own personalized list of areas of the Governance Portal that you visit frequently (e.g. an owned control, a favorite report, or a list of findings). The favorites are always available in the left navigation pane.
	Personal Views	Users can establish default views to display key information. They can choose the fields, apply filters and enable in line editing. Personal views may be saved as a Favorite.
	Action Items Dashboard	A comprehensive set of assigned “to-do’s” that always remain visible to you
	Action Menus	Context sensitive options that provide guidance on available functions.
	Multiple Panes	On the same single screen you can view a variety of information.
	Expanded Use of Configuration Forms	Configuration is now available to the administrator on the RCM (objectives, risks, controls & tests), Action Plans and Review forms. As in other areas of the Governance Portal, the administrator may add, edit and delete field, layout and behavior attributes.
	Expanded user of Self Assessment	Any field (drop down field, text or newly added via configuration) may be updated via survey responses.
	Flexible Permission Types	New permission types provide view, add, edit and delete permissions to specific content roles.

Functionality	Description
AME - My Assessment Revamp	On My Assessments page new navigation tabs are added that display assessments based on the action required by the user: Assess Review View Responses Action Plans Assessment manager can choose how to display the object assessments on My Assessments page by selecting any of the “My Assessment View” options: Collapsed (default), Expanded Entities or Expanded objects. Depending on the selection, assessments will be displayed as assessment name link, expanded up to entity level or expanded up to object level. There is a toggle Select/Toggle button that allows users to select more than one object/entity from the entities/objects tree. In case of Reviewer, users have option to review assessment either by Entity or by Assessor. See My Assessments for more information.
AME - Update in Assessment Message	Within the Messages section of an assessment setup, you can define the text for the Review Field 'Mark to reopen all questions' within the review. This section appears within an assessment when review is setup. This can be done from Assessment List (Select the survey) > Message > Edit messages for survey. See Assessment Messages for more information.
AME - Go To Object Functionality	“Go To Object” functionality has been added to: Allow user to directly navigate to any object in an assessment Show total number of questions/answered Show summary about total number of required questions/ answered Provide flexibility for reviewer to select an assessor and review Provides flexibility to enable/disable go to object screen for matrix type assessments See Go To Object for more information.
AME Upgrade	AME Tokens & Evaluation Questions will now be available on the basis of Enabled and Searchable options in the System Fields. See Define System Field Labels for more information.
AME Upgrade	From now on, assessor/reviewer will be allowed to take survey in parts i.e. by objects/entities, hence the survey response time column has been moved from the browse section of AME to the searches.
System Fields	The System Field screen has been redesigned. You still re-label fields here, but you can now also turn them on/off on the object and lists where they would appear. This is basically a one stop shop for configuring fields (names and on/off). New features added to this screen include: A new object type drop-down field was added, which provides quick filter capability of the fields displayed. Fields added to configure the new editable searches capability. New columns have also been introduced such as Enabled, Searchable, Required, Wrap, Max Characters, Decimal Places, Time Displayed, and Security Source. These columns are used to set search properties. See Define System Field Labels for more information.
Security - Roles	Role Based Category is now has been implemented in Action Plan Status. See Link Category Values to Roles for more information. Object-level assigned users can now view the linked object to their assigned object. See Linked Object View Access for RCM Objects for more information.
Search & Analysis	Users can now edit field values through Search & Analysis. This allows users to run a search and click on the field they want to update. This removes the need to navigate to the object, then edit, and save. Users can now simply click on the field in the search, edit it, and the update is saved upon clicking away. See View Editable Search Results for more information. Dependency from the legacy core search has been removed. Search & Analysis fields are now governed via System Fields rather than legacy searches.
Pivot Chart	Pivot capability is now available which allows the ability to create inline Pivot Column charts, Bar charts or Pie charts within the search result screen to provide simplified dashboard capabilities. Similar to excel reports, users can define a report to run as a pivot and display more graphics in the search result screen. This feature is not enabled by default. The Pivot Setting can be located in the Edit Search > Properties tab > Check Enable Pivot (Under Search Result/Pivot Settings). See Create a Search for more information.
Classifications - Tags	Previously, Tags could be used to define linkages and relationships. However, users could not report on Tags through the core searches, only through a custom Crystal report. Users can now report on tags and linkages through the core searches. Available fields to search on include Tag Path, Tag (Name), Tagged Object Type, Tag Type Description, Tag Type, Tag Description, Tag-Entity Link, Tag-Test Link, Tag-Control Link, Tag-Risk Link, Tag-Objective Link. See Search Tags for more information.
View Definition	A few new properties have been added under the View Definition in order to facilitate editable searches. Users can now select specific fields from objects they want to make editable. A new Pre-filter has also been introduced in the View Definition, which allows administrators to define search criteria that is applicable to users in defined roles at both an entity and record level (e.g. show all controls that require review, for users in the entity-level “reviewer role”). Using a Pre-filter simplifies workflow as well as improves performance by limited the number of records queried before returning results. See Create a View Definition for more information.