Establish Project Scope

Once the project has been scheduled, the project scope can be established. Each project will focus on one or more projectable units. Projectable units include Organizations, Processes, IT Applications, Project/Events and/or custom entities. By establishing the scope, you are determining which project units/entities will be the subject of the project. The scope impacts the level, depth and type of analysis that is conducted during the project.

Note: More detailed scoping occurs within the RCMs of the primary projectable units. Within the RCM work paper team members can determine which objectives, risks and controls will be in scope for an projectable unit.

A Search functionality that utilizes key criteria fields is available to assist users in locating projectable units that should be included in the scope. (Note the key fields vary based on the type of projectable unit selected (e.g. organization, process, IT Project etc.).

1. Access the Project.
   1. Select the Default GRC context from the context menu.
   2. Click the Projects tab.
   3. Select Pending, Current, or Complete from the Execution group.

      

   4. Click the project name from the project hierarchy tree.

      

   5. Click Expand in the Project section to view the project attributes.

      

2. Click the Project Scope Tab. Alternatively, right-click project name-->View Modules-->Project Scope from the project hierarchy.
3. From the Project Scope Hierarchy, right-click on the Scope link.
4. Click Link Object next to the selected project and select the entity type of the object you wish to link to the project (Figure 1).
5. A search screen will appear with a list of entities for the type you selected (figure 2). Mark the checkboxes next to the entities you wish to link in the search list and click Save.
6. (Optional) Click Edit Search to create, edit and execute a search to assist in locating auditable units (organizations, processes etc.) to be included in the scope of the project.

   Notes: The object will be copied to the scope of the project instead of getting linked. A copy of the object will be maintained in the project. The objects in a Project scope will be retained even if the corresponding objects in the Entity Hierarchy are deleted. The scoped objects will not be deleted simultaneously. Each object has a unique set of default search criteria fields that will display to be used as a filter. The administrator may utilize the configuration functionality to change the fields that display in the scope list. The Team Member can copy additional RCM sub-objects into the scope of a project.

7. Select the checkbox for each object you wish to include in the scope of the project.
8. Click Save.
9. If there are additional RCM sub-objects that are yet to be copied into the project scope after the initial scoping, they can be copied to the project scope by clicking the Import from RCM link from the project RCM Evaluation page.

   

   Figure 1:

   Figure 2:

Note: You can also scope objects to projects from the object via the Entity Hierarchy Tree. For more information, see Scope a Project from the Entity Hierarchy.

Sort Entities in the Project Scope Tab

After the project has been scoped, you can further filter the scoped entities to streamline or isolate specific information.

1. Right-click the folder for the entities you want to scope from the Project Scope Hierarchy and click Sort.

   

2. Type a name for the filter in the Name text box.

   Note:Each filter is assigned a default name.

3. Customize and streamline your filter with the following tabs.
   • Filter

     Use the Filter tab to narrow the result set of the audit scope filter.

     Each filter must include an And/Or selection and requires the user to complete the next three fields with a field name, query condition, and a value.

     

     1. Select And or Or from the drop-down list.
     2. Select the object you wish to use in defining your filter.
     3. Select the field you wish to use in defining your filter.
     4. Select a condition from the drop-down list.

        Note: Click the link below for more information on condition types.

     5. Enter a value in the last text box.

        Note: Highlight a parameter and select ( ) to enclose it in parentheses, and -( )- to remove them.

     6. Click Add Filter.
     7. Highlight a parameter and use the Move Up or Move Down arrows to move a parameter up or down in a list, and select Delete to remove the parameter from the list.
     8. Repeat this process until you have added all of the filters you wanted to include in the sort.

     Condition Types

     The following are a list of conditions, descriptions and values through which you can filter your data:

     Condition	Description	Values
     Equals	Allows for user to enter a single exact value to be found and returned	Input a single value, number or text
     Not Equals	Allows for user to enter a single exact value, that should not be returned	Input a single value, number or text
     Contains	Number or text (exact or partial) that is found within that field	Number or text
     Not Contains	Number or text (exact or partial) that is not found within that field	Number or text
     Greater than	Value that all returns must be higher than	Number or text
     Less than	Value that all returns must be less than	Number or text
     Greater than or equal to	Value that all returns must be equivalent to or higher than	Number or text
     Less than or equal to	Value that all returns must be equivalent to or less than	Number or text
     Between	Brings up two fields with an “and” statement between	Number or text
     In	Brings up a pick list with the values found in that particular field. Records with this value found will be returned	Multi-selections are possible.
     Not in	Inverse of the “not in” parameter, meaning that selections with these records will not be in the return list.	Multi-selections are possible.
     Begins with	Records where the value begins with a particular text entry will be returned.	Number or text
     Ends with	Records where the value ends with a particular text entry will be returned.	Number or text
     Is Null	Records where the value is null for a particular field will be returned (e.g. show me risks where the control name is null would show you risks that do not have controls linked to them).	Number or text
     Is Not Null	Records where the value is not null for a particular field will be returned (e.g. show me risks where the control name is not null would show you risks that have controls linked to them).	Number or text
     @me	Records the name of the logged in user when a search is executed. It would apply only for the Name fields.	Text

   • Sorting

     The Sorting tab allows you to sort the results of the audit scope filter.

     1. Filter Columns: Select an object and a field type from the Object and the Field Type drop-down list in the Filter Available Columns section.

        Note: Select All Objects or All Field Types to select all of the available objects/fields in the drop-down lists.

     2. Add columns to the search by highlighting a column name in the Available Columns to Sort by list box and clicking Move Right. The selection will be moved to the Selected Columns to Sort by list box. Conversely, remove columns from the search by highlighting a column name in the Selected Columns to Sort by list box and clicking Move Left. The selection will be moved to the Available Columns to Sort by list box.

        Note: Hold down the Ctrl or Shift key when selecting multiple columns.

     3. Click Move All Right to move all of the columns from the Available Columns to Sort by list box to the Selected Columns to Sort by list box, or click Move All Left to move all of the columns from the Selected Columns to Sort by list box to the Available Columns to Sort by list.
     4. Highlight a column name and use the Move Up or Move Down arrows in the Selected Columns to Sort by list box to move a column name up or down the order.
     5. Highlight a column and click to sort alphabetically, or click to sort in a reverse alphabetical order in the Selected Column to Sort by list box.

        
        

4. When finished, click Save to save your changes, Run to execute the filter/sort without saving, or Cancel to cancel without saving.