Configure a Form

Forms are used to capture data within the Governance Portal. They are comprised of fields that capture specific data points for the organization. By default, each form is shipped with a standard set of fields. Form configuration allows the administrator to specify field names, field behavior (visible, required etc.) and field layout (height, width etc.), and field security on most forms (e.g. RCM attributes, objectives, tests, indicators, searches, reviews etc.) within the Governance Portal. See Configure Field Settings for the characteristics that can be configured for each field type.

1. Access the appropriate configuration form:
   • Organization/Process Configuration Forms
     1. Select the Default GRC context from the context menu.
     2. Click the GRC Register tab.
     3. Select Entity Hierarchy from the Frameworks group.
     4. 
     5. Expand the Organization Unit node and select the desired organization.

        Note: Click Configure in the Organizational Unit, Process Model, or Child Organizations sections to configure the respective forms.

     6. Select a process from the Process Model section.

        Note: Click Configure in the Process, Process Financial Elements, or Child Processes sections to configure the respective forms.

   • RCM Configuration Forms
     1. Select the Default GRC context from the context menu.
     2. Click the GRC Register tab.
     3. Select Entity Hierarchy from the Frameworks group.

        

     4. Expand the Organizational Unit node and select the appropriate Organization and Process whose RCM is to be configured.
     5. Double-click the RCM you wish to view or right-click and select View Object. The RCM page will appear in the window on the right-hand side of the screen.
     6. Click Configure in the appropriate section (e.g. attributes or evaluation) or click the object name (e.g. objective, risk, control, test) and then click Configure.

   • Action Plan or Review Configuration Form
     1. Select the Default GRC context from the context menu.
     2. Click the GRC Register tab.
     3. Select Entity Hierarchy from the Frameworks group.

        

     4. Expand the Organizational Unit node and select the appropriate Organization or Process.
     5. Click on the Documentation Status or RCM Status links for the selected organization or process, which serves as a link to the Documentation or RCM for that entity
     6. Select the desired configurable form within the Documentation or RCM (e.g. action plans or reviews)
     7. Within the desired form (e.g. click on a particular action plan listed to open the action plan form), click Configure.

   • Custom Entity Configuration Form
     1. Select the Default GRC context from the context menu.
     2. Click the GRC Register tab.
     3. Select Entity Hierarchy from the Frameworks group.

        

     4. Right-click on a custom entity within one of the five custom entity folders and click View Object.
     5. Within the Custom Entity form, click Configure.

     Note: This will only configure the form for the entities that exist under top-level entity folder from where you configured the entity. For instance, if you configured an entity form under Custom Entity 5, all other forms under this folder would also be configured in the same manner.

   • Task Form
     1. Access a task.
     2. WIthin the task form, click Configure.
2. Click the form name to be configured (e.g. contextual information, Audit Template).

   Note: The form displays the standard and/or previously defined fields in the row and column order in which they are displayed on the form (e.g. row 1, column 1). Row numbers are listed down the left-hand side and column numbers are listed across the top of the form.

   

3. Click the link of the field you wish to configure. This may be an existing field or one that has not yet been configured or defined.

   Notes: Fields that are not displayed are grayed out. Click the Quick Reports(PortalLink) link to display links to Quick Reports in a Risk Event Category, RCM, Risk, Objective, Incident or Impact form. See Quick Reports for more information.

4. Click Expand, if necessary.

   

5. Complete the configuration field settings. The configuration options available are based on the field data type (e.g. text, number etc.) selected. See Appendix - Configure Field Settings for a description of each setting option.

   Note: There are some system fields that cannot be configured. Only the default fields in the form and fields designated for configuration (i.e. fields that begin with cat, memo, decimal, etc.) can be configured.

6. Click Submit.

   Note: This validates the information within the database but does not change the list.

7. Click Save.

   Note: This publishes the changes/updates the list.

8. Click OK in the warning box.