View Previous File Versions

Users can view and download previous versions of a file. This is only available if the Overwrite option was not utilized when uploading a new version of the file. See Upload a New File/New Version for additional information.

Note: The file versioning process is different if a file has been uploaded using SharePoint. For more information, see File Versioning Using SharePoint.

1. Access the object that contains the attachment you wish to view.
   • General documents
   • Organizational unit & process documents
   • Organizational unit & process library template documents
   • Action plans
   • Test plans
   • Tasks
   • Objectives
   • Risks
   • Controls
   • Risk Event Categories
   • Assessments
   • Audits
   • Work Papers
   • Various audit forms (e.g. company information)
   • Incidents and Impacts

2. Click Attachments.
3. Click Expand to expand the folder that contains the attachment, if necessary.
4. Right-click the attachment and click View Properties.
5. Click Previous Versions.

   Note: The Version History screen will display listing all previous versions, upload dates, uploaded by and file size.

   

6. Click the file name to open the file in a new window and save it to your hard drive, or click View to see the version information.

   

7. Click one of the following options:
   • Download - download the file to a hard drive or network drive.
   • Make Current Version - make this version of the file the current version. See Roll Back to a Previous Version for additional information.
   • Delete - delete the file from the database.
   • Return - return to the previous screen.