Manage IT Applications

The Information Technology (IT) model is a foundational framework that enables define and prioritize business systems and applications utilized by the organization. Similar to the Organization, Process and Financial models, the IT model allows you to catalog Organizations & Process, IT applications/systems and IT projects that impact the business.

Information Technology models typically have a set of objectives, risks and controls that can managed, and potentially documented, assessed and/or projected. Additionally, you are able to link the IT model to the impacted entities.

From the entity hierarchy you can add IT Applications and link them to organizations, processes and project and events, and custom entities, as well as add and build out RCMs within an IT application.

Access IT Applications in the Entity Hierarchy tree

1. Access the Entity Hierarchy
   1. Select the Default GRC context from the context menu.
   2. Click the GRC Register tab.
   3. Select Entity Hierarchy from the Frameworks group.

      

2. Expand the IT Application folder. The list of IT applications will appear below the folder.

   

View an IT Application

Double-click the IT Application you wish to view or right-click and select View Object. The IT application attributes page will appear in the window on the right-hand side of the screen.

Edit an IT Application

1. Right-click on the IT Application you wish to edit and click Edit Attributes.
2. Make your changes to the IT Application form.

   

   • Enter a unique name of the application.
   • Enter the description of the application.
   • Click Select User or Select User Group and search for a user name or user group of the application owner.
     • Enter text that contains the name, email address or network ID of the user you wish to select and click Execute or click Show All.

       Note: A list of users containing, (not equaling), the entered text will display in the search results.

     • Click the name of the user or click Select No User to indicate the user is not required.
   • Click Select User or Select User Group and search for a user name or user group of the business owner of the application.
     • Enter text that contains the name, email address or network ID of the user you wish to select and click Execute or click Show All.

       Note: A list of users containing, (not equaling), the entered text will display in the search results.

     • Click the name of the user or click Select No User to indicate the user is not required.
   • Select the priority from the drop-down list to determine the importance of the IT Application.
3. Click Save.

Add an IT Application

1. Right-click on the IT Application folder, click Add Object and click IT Application.

   

2. Fill out the fields in the IT Application form.

   

   • Enter a unique name of the application.
   • Enter the description of the application.
   • Click Select User or Select User Group and search for a user name or user group of the application owner.
     • Enter text that contains the name, email address or network ID of the user you wish to select and click Execute or click Show All.

       Note: A list of users containing, (not equaling), the entered text will display in the search results.

     • Click the name of the user or click Select No User to indicate the user is not required.
   • Click Select User or Select User Group and search for a user name or user group of the business owner of the application.
     • Enter text that contains the name, email address or network ID of the user you wish to select and click Execute or click Show All.

       Note: A list of users containing, (not equaling), the entered text will display in the search results.

     • Click the name of the user or click Select No User to indicate the user is not required.
   • Select the priority from the drop-down list to determine the importance of the IT Application.
3. Click Save.

Add an RCM to an IT Application

1. Right-click on the on the IT application where you wish to add the RCM, click Add Object and click RCM.

   

2. Fill out the fields in the RCM form.
3. Click Save.

   Notes: The RCM option will not be available if the IT applications RCM has already been chosen. See Create a Risk Control Matrix for more information on completing the RCM form.

Link an IT Application to Another Entity

1. Right-click on the IT Application you wish to link from inside the IT Applications folder.
2. Click Link Object and choose the entity type you wish to link to the IT Application.

   

3. Mark the checkboxes next to the entities you wish to link in the search list.

   Note: Click Edit Search and utilize the list search functionality to modify your selection and focus your results. See Utilize List Searches for more information.

4. Click Save.

Bookmark an IT Application

See Bookmark an Object from the Entity Hierarchy Tree for more information.

Link a Tag to an IT Application

See Link Tags to Objects in the Entity Hierarchy for more information.